FAC Explorer

Finding 396261 (2023-001)

-
Requirement
E
Questioned Costs
-
Year
2023
Accepted
2024-05-09
Audit: 305929
Organization: Edward Romero Terrace (FL)
Auditor: Bellows Associates P A

AI Summary

  • Core Issue: Tenant files lack required documentation, including income verification and timely signed forms.
  • Impacted Requirements: HUD regulations on income verification, form signing, and security deposit support are not being met.
  • Recommended Follow-Up: Implement procedures for managers to verify eligibility and ensure timely documentation, with monthly reminders and random compliance checks.

Finding Text

FINDING No. 2023-001: Section 202 - Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Unresolved. Information on Universe Population Size: Forty-three tenants. Same Size Information: Five tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: HUD regulations require: • Timely verification of tenant’s current and initial income through the use of Enterprise Income Verification (EIV) reports. • Form HUD-50059 certifications to be signed prior to the effective date. • Security deposit support be maintained. Statement of Condition: Of the tenant files selected: • Two tenant files did not contain verification of initial income through the use of EIV reports. • Two tenant files had the form HUD-50059 signed after the effective date. • One tenant file did not contain the complete criminal background check. • One tenant file did not have the apartment application signed by the tenant. • Two tenants files did not contain security deposit support. Cause: The Project did not perform and/or maintain appropriate tenant eligibility documentation in accordance with HUD requirements. Effect or Potential Effect: Improper maintenance of tenant files and unable to verify tenant eligibility and cost of assistance, and residency may be disallowed. Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor’s recommendation will be adopted. Auditor Non-Compliance Code: R – Section 8 Program Administration. Recommendation: The Project should implement procedures to ensure the manager verifies eligibility by obtaining all required documents for potential tenants and maintain support for tenant income verification through the EIV system in a timely manner. Response Indicator: Agree. Completion Date: 09/30/2024 Response: Monthly reminders are being sent to all managers to run their EIV reports for the month. In addition, random files are being reviewed by compliance to ensure EIV reports are pulled and required documentation is complete and accurate.

Corrective Action Plan

Oversight Agency for Audit, Edward Romero terrace respectfully submits the following corrective action plan for the year ended September 30, 2023. Name and address of independent public accounting firm: Bellows Associates, P.A., 5401 N University Drive, Suite 201, Coral Springs, Florida 33067. Audit period: October 1, 2022 through September 30, 2023 The finding from the September 30, 2023 schedule of findings and questioned costs is discussed below. The finding is numbered consistently with the number in the schedule. SECTION III - FINDINGS AND QUESTIONED COSTS – MAJOR FEDERAL AWARD PROGRAMS AUDIT FINDING No. 2023-001: Section 202 Supportive Housing for the Elderly, ALN 14.157 Recommendation: The Project should implement procedures to ensure the manager verifies eligibility by obtaining all required documents for potential tenants and maintain support for tenant income verification through the EIV system in a timely manner. Action Taken: Monthly reminders are being sent to all managers to run their EIV reports for the month. In addition, random files are being reviewed by compliance to ensure EIV reports are pulled and required documentation is complete and accurate. If the Oversight Agency for Audit has questions regarding the plan, please call Irene Phillips at 954-835-9200. Sincerely yours, Irene Phillips, CFO Irene Phillips CFO

Categories

HUD Housing Programs Eligibility Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.157 Supportive Housing for the Elderly - Capital Advance $3.61M
14.157 Supportive Housing for the Elderly - Prac $322,835