Finding Text
2023-001–Federal Financial Reporting
Type of Finding: (F) Instance of Noncompliance Related to Federal Awards
Funding Agency: U.S. Department of Veteran Affairs
Title: VA Homeless Providers Grant and Per Diem Program
Assistance Listing #: 64.024
Award #: NMVI604-2909-501-CG-22
Award Period: 10/1/2022-9/30/2023
Estimated Questioned Costs: None
Statement of Condition
The NMVIC did not submit 1 of its 3 required federal financial reports (SF-425) by the due date in accordance with the grant award agreement.
Criteria
As stated in the grant award agreement, SF-425 reports are due within 120 days of the year end.
Effect
The NMVIC is not in compliance with grant and federal award requirements.
Cause
The COO failed to submit the SF-425 on time. The COO had thought that all required SF-425s had been submitted. Once an email reminder was received, the SF-425 was completed, and submitted along with the program’s general ledger.
Recommendation
We recommend the NMVIC implement procedures to ensure compliance with grant and federal award requirements.
View of Responsible Officials and Corrective Action Plan
The COO and CEO are responsible for ensuring that all SF-425s are submitted within 90-days of fiscal year’s completion. As a corrective action, the COO will create an Outlook reminder to complete the SF-425 on time, and the Outlook reminder will be on both the COO, and CEO’s calendars.
Corrective Action Plan Timeline
The corrective action will be completed by April 5, 2024.
Designation of Employee Position Responsible for Meeting Deadline
The COO is responsible for meeting the April 5, 2024 deadline.