Finding Text
Criteria: Per the State and Local Fiscal Recovery Funds Compliance and Reporting Guidance, Project and Expenditure Reports (P&E Reports) required by the program include providing cumulative obligations and expenditures. Internal controls over reporting compliance should ensure accurate, complete, and timely submission of all required reports. Condition: The City did not submit the annual project and expenditure report timely. Cause: The City experienced technical issues in accessing the Department of Treasury system to submit the required report. The City contacted the Department of Treasury regarding the issue but it was not resolved prior to the due date of the report. Effect: The City is not in compliance with the reporting requirement of the grant Recommendation: The City should address those technical issues early to ensure the report is submitted timely. Management’s Response: Regarding the failure to file the required report timely for the Coronavirus State And Local Fiscal Recovery Funds, the City acknowledges the compliance issue and its potential impact on our obligations under the federal award program. The City has rectified the issue by ensuring that current employees are listed as contacts. When the lack of access was discovered, the City made efforts to seek assistance, including sending emails to three separate contact addresses before receiving a response roughly 6 weeks later. No phone numbers were available, and email was the only form of contact. To prevent similar occurrences, the City will take proactive measures to address technical issues that may impede timely submissions. Additionally, we will update contacts within the necessary agency promptly when staffing changes occur and work closely with relevant federal agencies to resolve technical issues and ensure compliance with reporting requirements.