The housing subsidy application has a checklist in which TANF is to be verified. To ensure that this is being done
accurately, a copy of the current TANF form will be kept separate from the client’s file and verified
during the housing application approval process. This will be cross-checked by the manager
approving the application and a final check when processed by the finance department.
Direct service team members are responsible for completing TANF forms and entering the
eligibility determination and date the form was completed into our database. The completed
forms are submitted to the Program Data Director who ensures that the form is completed
correctly, and that the data entered in the database matches the information on the form. Our
database will be customized to have the ability to pull reports to check TANF eligibility status.
The Program Data Director will pull this report monthly, verify that the TANF eligibility is current
and that it matches the paper copy on file. There will be a box in our database for the Program
Data Director to verify that the physical copy of the TANF form is in her possession. A notification
will be installed to alert users when the TANF form will expire within the next 45 days. The
Program Data Director will provide this information to the VP of Client Services in a monthly
report and the VP will do a monthly random pull of physical copies of the TANF form.