Finding Text
Needy Families (TANF) to Title XX/Social Services Block Grant (SSBG) funds from the Texas
Department of Health and Human Services Commission (HHSC). The Organization is required to
complete the most current HHSC Family Violence Program (FVP) TANF/SSBG form produced by
HHSC FVP for each family served during the State’s fiscal year (September through August). The
Organization should complete the form one-time each fiscal year for every adult
resident/nonresident/participant (including an emancipated/qualified minor) that they serve
under this program.
Condition: During our audit procedures, we noted that the Organization had misplaced one
client’s TANF/SSBG form and did not have a current year TANF/SSBG form for two other clients.
Context: We tested a total of 25 expenditures for activities related to client direct services only
and noted 3 instances of misplaced or outdated TANF/SSBG forms for three different clients.
Cause: Management had not yet conducted sufficient staff education or put control processes in
place to ensure that the TANF/SSBC forms are on hand and updated annually for each of their
clients under this program. Effect or Potential Effect: The $9,319 of expenditures incurred on behalf of these three clients
could be considered invalid and result in the Organization having a reduction in funding or a
penalty could be imposed.
Recommendation: We recommend that Management of the Organization ensure the
development of standard processes and training to be placed in service to ensure that the
Organization has a completed TANF/SSBG form prepared annually for all its clients receiving
TANF/SSBC funds.