Finding Text
Procurement, ALN 21.027 COVID-19 Coronavirus State and Local Fiscal Recovery Funds. Criteria Or Specific Requirement: The County’s procurement policy requires formal bids for any purchases in excess of $5,000. Condition: The County purchased various equipment over $5,000 with a total cost of $181,424. There was no documentation that the formal bid process was completed nor was there any documentation that, due to the nature of the purchase, this was a sole source purchase. Cause: The transaction was discussed in the work study session with the appropriate staff. Those discussions were not memorialized in the Board of County Commissioner minutes. Effect: It is not possible to determine if the County received the best price possible for these goods. Questioned Costs: None Identification As A Repeat Finding: 2021-003 Recommendation: Any discussions related to federal or grant funding which occur in an informal meeting or setting should be fully discussed in a more formal setting. All information related to procurement using grant funding should be described when the formal approval is completed in the Board of County Commissioner minutes. Views Of Responsible Officials And Planned Corrective Action: The County agrees with the finding and has put together a correction action plan for the finding. For additional information, see the County’s separate report for planned corrective action.