Finding Text
Federal Program Information: Federal Pell Grant Program (ALN: 84.063) and Federal Direct
Loan Program (ALN: 84.268)
Criteria or Specific Requirement
(Including Statutory, Regulatory or
Other Citation):
L. Reporting – Financial Reporting – Federal regulations
require that the University submit origination and
disbursement records for students to the Common Origination
and Disbursement (“COD”) system. Items considered key in
student origination records, if applicable, are: Social Security
number, award amount, enrollment date, verification status
code (when the applicate is selected for verification),
transaction number, COA, and the “Academic Start Date” and
“Academic End Date”.
Condition: For certain students identified through our testing, errors
were identified in key items reported to the COD in student
origination records.
Cause: Administrative oversight and lack of sufficient internal
controls with respect to accurate reporting of federal award
information.
Effect or Potential Effect: The University was not in compliance with COD reporting
requirements.
Questioned Costs: None.
Context: We noted the following exceptions:
• For 18 of 25 students selected for testing, the
student’s COA was inaccurately reported within the
COD system.
• For 2 of 25 students selected for testing, the
enrollment date or “Academic Start Date” was
inaccurately reported.
• For 1 of 25 students selected for testing, the
transaction number was inaccurately reported.
Identification as a Repeat Finding: No similar findings noted in the prior year.
Recommendation: We recommend that the University enhance its policies,
procedures, and internal controls to ensure origination
records are accurately reported to the COD for Federal Direct
Loan Program and Federal Pell Grant Program recipients, in
accordance with federal regulations.
Views of Responsible Officials
and Planned Corrective Actions:
Corrective action has been taken to ensure that when
students have a spring start date in the prior academic year,
the enrollment start date is updated to the correct
enrollment start date. A cross check with a selection set has
been added to capture any incorrect records and adjust
accordingly.