Finding Text
Federal Program Information: Federal Supplemental Educational Opportunity Grants (ALN:
84.007) and Federal Work-Study Program (ALN: 84.033)
Criteria or Specific Requirement
(Including Statutory, Regulatory
or Other Citation):
L. Reporting – Special Reporting – The Fiscal Operations
Report and Application to Participate (“FISAP”) is an
electronic report submitted annual to receive funds for the
campus-based programs. The institution uses the Fiscal
Operations Report portion to report its expenditures in the
previous award year and the Application to Participate
portion to apply for the following year. Key line items
containing critical information include: Part I, Identifying
Information, Certification, and Warning; Part II, Application
to Participate (selected sections); Part III, Fiscal Operations
Report, Part IV, Fiscal Operations Report Federal
Supplemental Educational Opportunity Grant (“FSEOG”)
Program; Part V, Fiscal Operations Report Federal Work-Study
(“FWS”) Program; and Part VI, Program Summary for Award
Year.
Condition: Through our testing, certain errors in key line items of the
University’s FISAP were identified.
Cause: Administrative oversight with respect to FISAP reporting.
Effect or Potential Effect: The University is not in compliance with FISAP reporting
requirements. Failure to report accurate records of
expenditures for the previous award year could impact future
availability of Title IV aid.
Questioned Costs: None.
Context: The University incorrectly reported certain required line
items disclosing the uses of FWS funds during the year in Part
V of the FISAP. Additionally, the total of less-than-full-time
students was not properly reported in Part VI of the FISAP.
Identification of Repeat Finding: No similar findings noted in the prior year.
Recommendation: We recommend the University enhance its policies and
procedures to ensure that key line items containing critical
information are properly reported in the FISAP, in accordance
with federal regulations.
Views of Responsible Officials and
Planned Corrective Actions:
Corrections to the FISAP were made prior to the correction
submission deadline date. A review in the Detail Reporting
process in Powerfaids was conducted and determined that the
process in Powerfaids initially reported that students who
should have been included as full time were reverted to part
time status if the last period of enrollment was less than
fulltime. We have worked with Powerfaids to resolve this
issue.
Corrections were made to all Part V errors prior to the
correction submission date. Payroll has been apprised that
only ten percent of the JDL administrator salary can be
attributed to and or drawn down from Federal Work Study
funds.