Core Issue: The Authority failed to provide adequate documentation for their SEMAP assessment, affecting the reliability of their performance ratings.
Impacted Requirements: This deficiency violates the standards set by SEMAP for assessing Public Housing Agency (PHA) performance.
Recommended Follow-Up: The Authority needs to improve documentation practices to support future assessments and ensure compliance.
Finding Text
2023-003 – REPORTING – PERFORMANCE REPORTING
Other Matter/Significant Deficiency
U.S. Department of Housing and Urban Development
CFDA #: 14.871 – Housing Choice Voucher Program
CRITERIA
The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. SEMAP also establishes a system for HUD to measure PHA performance in key Section 8 program areas and to assign performance ratings. SEMAP provides procedures for HUD to identify PHA management capabilities and deficiencies in order to target monitoring and program assistance more effectively. PHAs can use the SEMAP performance analysis to assess and improve their own program operations. (24 CFR § 985)
CONDITION
The Authority was unable to provide sufficient documentation to support the procedures and conclusions of their assessment.
CAUSE
The Authority did not sufficiently document the procedures and conclusions of their assessment.
EFFECT
The Authority incorrectly conducted the SEMAP certification and potentially incorrectly reported the performance rating.
QUESTIONED COSTS
None Identified.
CONTEXT
The Authority conducts the SEMAP assessment on an annual basis.
REPEAT FINDING
Not a repeat finding.
RECOMMENDATION
The Authority should ensure that adequate supporting documentation is retained on a go forward basis.
AUDITEE’S RESPONSE AND PLANNED CORRECTIVE ACTION
See Corrective Action Plan.