Finding Text
Criteria: Eligibility must be evaluated by the Organization. Documentation must be maintained by the Organization, including evidence of a service plan. Condition: Sixty client files were selected for test of eligibility. Eleven files were not reviewed as agency that referred the client ultimately denied the client’s application. Three files were not reviewed as referring agency had no record of the application.
Of the forty-six files reviewed: Twenty-one did not have sufficient evidence that the client was eligible for services.
Cause: The subrecipient relied upon a referring agency to determine eligibility for the program. The Organization provided utility assistance without reviewing or obtaining eligibility documentation.
Effect: Utility assistance may have been provided to clients that are not eligible. Questioned Costs: Known questioned costs include all participant’s selected with insufficient or no supporting documentation of eligibility. The total amount of these errors is $13,566.46 of the $18,722.01 reviewed. Likely questioned costs are estimated based on known error rate applied to all participants referred to Employment Connection by another agency not subject to testing. The total likely questioned costs based on this analysis would be $138,805. Recommendation: The Organization should assess the eligibility of the applicant prior to providing services. Documentation to support this review should be maintained.