Finding 947455 (2023-001)

Finding Number: 2023‐001 Repeat Finding: No Program Name/Assistance Listing Title: COVID‐19 Education Stabilization Fund Assistance Listing Number: 84.425U Federal Agency: U.S. Department of Education Federal Award Number: S425U210038 Pass‐Through Agency: Arizona Department of Education Questioned Costs: N/A Type of Finding: Noncompliance, Material Weakness Compliance Requirement: Equipment and Real Property Management Criteria Under 2CFR §200.313, the District is required to maintain property records that include a description of the property, a serial number or other identification number, the source of funding for the property (including the FAIN), who holds title, the acquisition date, and cost of the property, percentage of Federal  participation  in  the  project  costs  for  the  Federal  award  under  which  the  property  was  acquired, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property. Condition The  District  did  not  ensure  all  asset  additions  charged  to  the  Education  Stabilization  Fund  were  included in the capital asset listing. Cause The  District  did  not  have  sufficient  review  procedures  in  place  to  ensure  federally‐funded  capital  assets were included in the capital asset listing. Effect The District did not initially comply with the equipment and real property management requirements of the grant. As a result of auditor inquiry, management updated the capital asset listing to include the federally‐funded capital asset project. Context The  District  utilized  $485,801  of  Education  Stabilization  Funds  for  HVAC  upgrades,  but  failed  to  include the project in the initial capital asset listing provided to auditors. The sample was not intended to be, and was not, a statistically valid sample. Recommendation The District should allocate the necessary resources to implement controls and review procedures over capital asset schedules to ensure they are prepared accurately. Specifically, the District controls should  include  a  review  of  federally‐funded  projects  to  determine  if  they  have  been  properly  reflected in the year‐end capital asset listing. Views of Responsible Officials See Corrective Action Plan.