Finding Text
Program Information:
See the audit finding for chart/table
Criteria or specific requirement:
Federal regulations require that grantees verify eligibility before providing services, and maintain records documenting such eligibility.
Condition/Context:
The Department was unable to provide support for 40 of 40 samples.
[X] Compliance Finding [ ] Significant Deficiency [X] Material Weakness
Cause:
Lack of record retention and the inability to locate information for prior years due to staff turnover.
Effect:
Individuals that are not eligible for services may have received services.
Questioned Costs:
Due to lack of sufficient documentation, we were unable to determine questioned costs.
Repeat Finding:
No.
Recommendation:
All programs with eligibility requirements should reexamine processes and controls over participant eligibility to ensure all documentation is obtained and retained for all participants, regardless of whether the program staff are familiar with the program participant or not.
Views of Responsible Officials and Planned Corrective Action:
Management agrees with the finding and has prepared corrective action as detailed in its Corrective Action Plan.