Finding Text
Program Information:
See the audit finding for chart/table
Criteria or specific requirement:
200.302 Financial management.
(a) Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds. In addition, the state's and the other non-Federal entity's financial management systems, including records documenting compliance with Federal statutes, regulations, and the terms and conditions of the Federal award, must be sufficient to permit the preparation of reports required by general and program-specific terms and conditions; and the tracing of funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award.
Condition/Context:
All Department of Treasury funding was accounted for in the same fund, and we are unable to break out federal expenditures for each individual Treasury award (21.027 and 21.019)
[X] Compliance Finding [ ] Significant Deficiency [X] Material Weakness
Cause:
Improper records and tracking of federal awards due to staff turnover and lack of controls.
Effect:
Without being able to account for the Treasury awards separately, the population for each award was unable to be determined.
Questioned Costs:
Due to lack of sufficient documentation, we were unable to determine questioned costs.
Repeat Finding:
No.
Recommendation:
We recommend management break out expenditures for each award in a way that expenditures can be tracked by program.
Views of Responsible Officials and Planned Corrective Action:
Management agrees with the finding and has prepared corrective action as detailed in its Corrective Action Plan.