Finding Text
Condition: As of the audit period ending June 30, 2023, the College was found to be in non-compliance
with the Uniform Guidance (2 CFR 200, Subpart E, Section 200.90). A student (1 of 40 tested) failed to
maintain satisfactory academic progress (SAP), was not provided a notice of a probationary period. It
was noted that this student was also an employee of the College and proper segregation of duties did
not exist.
Context: The College has established SAP standards, including credit completion requirements, as
outlined in its published financial aid policies. These standards are in accordance with the Uniform
Guidance requirements for administering federal financial aid. In addition, the employee in the
registrar's office was also the student in question.
Cause: The student in question is a member of the registrar’s office, causing a potential conflict of
interest or lack of segregation of duties.
Effect or Potential Effect: Student did not receive notice of the probationary period.
Questioned Costs: None noted.
Recommendations: The College should ensure those in the registrars office are not able to award
themselves credit.
Implement Automated Alerts: Explore the implementation of automated systems to generate alerts
when a student's academic progress deviates from the SAP standards, facilitating prompt intervention.
Training for Financial Aid Staff: Provide additional training for financial aid staff to ensure a
comprehensive understanding of SAP regulations and the importance of strict adherence. Segregation of Duties: The College should establish adequate segregation of duties to ensure a
member of the registrar’s office is not also the individual responsible to review their own SAP status.