Finding Text
Finding 2022-001: U.S. Department of Health and Human Services - Community Services Block Grant - Assistance Listing No. 93.569.
Eligibility, Significant Deficiency
Criteria: 2 CFR 200 requires proper eligibility documentation on recipients to be received and retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entity in the case of a subrecipient.
Condition: Proper documentation was not maintained for three recipients tested.
Effect: Inability to test the recipients income to see if they were eligible for payments.
Questioned Costs: None.
Cause: During our testing of eligibility, we noted three out of the twenty-five recipients tested did not have proper documentation proving they were eligible to receive payments.
Recommendation: We recommend that the Organization review its procedures to ensure proper documentation is received and maintained on recipient files to ensure eligibility.
Response: Documentation is now in place to ensure the eligibility for current and future clients. A system is in place to track the documentation. During FY2022, the agency had turnovers in the Case Manager department in which procedures were missed and/or not documented. Files are reviewed quarterly to ensure proper due diligence by the Program Director and/or their designee.