FAC Explorer

Finding 806692 (2022-001)

Material Weakness
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2022-11-01
Audit: 252913
Organization: Northeast Ohio Medical University (OH)
Auditor: Rea & Associates INC

AI Summary

  • Core Issue: The University failed to report student status changes for graduates within the required 30- and 60-day timeframes.
  • Impacted Requirements: Compliance with federal regulations for reporting to the National Student Loan Data System (NSLDS) was not met.
  • Recommended Follow-up: Implement better controls and processes to ensure timely and accurate enrollment reporting to NSLDS.

Finding Text

Federal Program: Student Financial Assistance Cluster Federal Award Identification Number and Year: N/A Assistance Listing Number (ALN): 84.268 Federal Awarding Agency: U.S. Department of Education Pass-through Entity: None Repeat Finding: No Material Weakness and Material Noncompliance ? Enrollment Reporting Criteria: Federal Direct Student Loans?Changes in student status are required to be reported to the National Student Loan Data System (NSLDS) within 30 days of the change or included in a Student Status Confirmation Report (SSCR) sent to the NSLDS within 60 days of the status change (34 CFR Section 685.309(b)). Condition: The University did not report the student status changes within the required timeframe for certain students that graduated. Questioned Costs: None. Identification of How Questioned Costs Were Computed: N/A Context: The student status for all students that graduated from the College of Medicine and College of Graduate Studies in May 2022 were not updated to ?graduated? in a timely manner. Cause and Effect: There was significant personnel turnover in the registrar?s office in the enrollment reporting role. There was also confusion regarding a new reporting service and how uploads would be reported to NSLDS. The last subsequent of term status update reported to NSLDS did not properly update the status of graduates of the College of Medicine and College of Graduate Studies to graduated due to timing issues of when final grades were posted and when the report was submitted to NSLDS. The student statuses were promptly corrected by the University when it became aware of the issue, however the corrections were not submitted within the required timeframe. Recommendation: The University should implement controls and processes to ensure that enrollment reporting changes are reported accurately and timely to NSLDS. Views of Responsible Officials and Corrective Action Plan: See Corrective Action Plan.

Categories

Student Financial Aid Subrecipient Monitoring Material Weakness Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 230248 2022-001
    Material Weakness
  • 230249 2022-001
    Material Weakness
  • 230250 2022-001
    Material Weakness
  • 230251 2022-001
    Material Weakness
  • 230252 2022-001
    Material Weakness
  • 230253 2022-001
    Material Weakness
  • 806690 2022-001
    Material Weakness
  • 806691 2022-001
    Material Weakness
  • 806693 2022-001
    Material Weakness
  • 806694 2022-001
    Material Weakness
  • 806695 2022-001
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $41.11M
93.969 Pphf Geriatric Education Centers $886,110
93.925 Scholarships for Health Professions Students From Disadvantaged Backgrounds $629,941
93.884 Grants for Primary Care Training and Enhancement $503,251
84.038 Federal Perkins Loan Program $383,434
93.107 Area Health Education Centers Point of Service Maintenance and Enhancement Awards $319,457
84.425 Covid - 19 Education Stabilization Fund $317,671
93.859 Biomedical Research and Research Training $317,050
93.113 Environmental Health $262,520
12.420 Military Medical Research and Development $187,523
93.732 Mental and Behavioral Health Education and Training Grants $130,242
93.853 Extramural Research Programs in the Neurosciences and Neurological Disorders $116,989
47.075 Social, Behavioral, and Economic Sciences $108,329
93.788 Opioid Str $98,742
93.342 Health Professions Student Loans, Including Primary Care Loans/loans for Disadvantaged Students $95,147
93.958 Block Grants for Community Mental Health Services $93,056
93.837 Cardiovascular Diseases Research $86,042
93.865 Child Health and Human Development Extramural Research $84,377
11.472 Unallied Science Program $82,304
93.778 Medical Assistance Program $65,647
16.738 Edward Byrne Memorial Justice Assistance Grant Program $27,073
47.070 Computer and Information Science and Engineering $20,019
93.273 Alcohol Research Programs $20,000
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $18,505
47.074 Biological Sciences $18,087
21.019 Covid - 19 Coronavirus Relief Fund $15,509
93.959 Block Grants for Prevention and Treatment of Substance Abuse $9,938
93.847 Diabetes, Digestive, and Kidney Diseases Extramural Research $9,700
93.242 Mental Health Research Grants $9,371
93.866 Aging Research $5,558
93.173 Research Related to Deafness and Communication Disorders $3,571
93.846 Arthritis, Musculoskeletal and Skin Diseases Research $2,117
47.041 Engineering $1,675
15.423 Bureau of Ocean Energy Management (boem) Environmental Studies Program (esp) $271