Finding Text
Finding 2022-001 Special Tests and Provisions ? Enrollment Reporting Compliance and Internal Control (Significant Deficiency) U.S. Department of Education - Student Financial Assistance Cluster Federal Direct Student Loans (CFDA #84.268) Federal Award Number: P268K201866 Federal Pell Grant Program (CFDA #84.063) Federal Award Number: P063P191866 Federal Award Year: 2021-2022 Criteria: Under the Federal Pell Grant Program and U.S. Department of Education (?ED?) loan programs, institutions are required to report student enrollment information via the National Student Loan Data System (?NSLDS?) (OMB No. 1845-0035). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access website. The data on the institution?s Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS maintains as the most recently certified enrollment information. There are two categories of enrollment information; ?Campus Level? and ?Program Level,? both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Required program-level data includes, but is not limited to: * Program enrollment status; *Program enrollment effective date; *Program begin date; *Published program length and measurement; and, * Classification of Instructional Program (?CIP?) code. Context and Condition: From a selection of forty (40) students tested, we identified the following instances of noncompliance: 1) For all forty (40) students, the certification date in the campus-level record data was not submitted to the NSLDS. 2) For seven (7) students, the status recorded within NSLDS was reported incorrectly per the student records and internal documentation provided by the University. Cause: The Department of Education requested that the University correct all errors noted during the prior year audit during the current year. Management went through a process to identify errors, maintain contemporaneous document required changes necessary to NSLDS records, and attempt to update the information in the NSLDS records. Management has indicated that due to errors experienced within the NSLDS system, the University was not able to access the system to accurately report this information during the year or correct information relating to prior years. Effect: Certification dates for all forty (40) students and the enrollment status for seven (7) students were not properly reported to the NSLDS. Questioned Costs: None identified. Identified as a Repeat Finding: No. Recommendation: The University should continue to work with the NSLDS to identify a way to report the required changes in the NSLDS system so that the information included within the University?s systems is accurately reflected at NSLDS. Views of Responsible Officials: As soon as the suspension of the NSLDS Enrollment History Update functionality is lifted, Molloy will make the necessary updates. Molloy will run a separate report the day each enrollment submission is created to capture any student who withdraws the date the submission is run.