Finding Text
FEDERAL PROGRAM NAME: NUTRITION CLUSTER (NATIONAL SCHOOL LUNCH & SCHOOL BREAKFAST PROGRAM) PROJECT NO: 22-4210-00 & 22-4220-00 ASSISTANCE LISTING NO: 10.555 & 10.553 PASSED THROUGH: ILLINOIS STATE BOARD OF EDUCATION FEDERAL AGENCY: DEPARTMENT OF AGRICULTURE CRITERIA OR SPECIFIC REQUIREMENT THE DISTRICT IS RESPONSIBLE FOR SUBMITTING ACCURATE CLAIMS FOR THE NATIONAL SCHOOL LUNCH AND SCHOOL BREAKFAST PROGRAM TO THE ILLINOIS STATE BOARD OF EDUCATION. CLAIMS SUBMITTED SHOULD BE IN AGREEMENT WITH SUPPORTING DOCUMENTATION. CONDITION THE OCTOBER, 2021 AND THE MARCH, 2022 CLAIM SUBMITTED FOR NATIONAL SCHOOL LUNCH AND SCHOOL BREAKFAST PROGRAM DID NOT AGREE TO THE SUPPORTING DOCUMENTATION. QUESTIONED COSTS NATIONAL SCHOOL LUNCH - $2,702.76 FOR OCTOBER, 2021 AND $3,859.88 FOR MARCH, 2022 SCHOOL BREAKFAST PROGRAM - $4,040.96 FOR OCTOBER, 2021 AND $1,591.66 FOR MARCH, 2022 CONTEXT THE DISTRICT MARKS OFF EACH MEAL SERVED ON A DAILY COUNT SHEET THAT WAS INCORRECTLY NUMBERED. EXAMPLE - ON THE COUNT SHEET NUMBERING WENT FROM 290 TO 300 AND 291 THROUGH 299 WERE NOT LISTED ON THE COUNT SHEET. ALSO, THERE WERE SEVERAL DAILY COUNT SHEETS THAT DID NOT AGREE TO THE TOTAL MEALS CLAIMED FOR THE DAY. EFFECT THE DISTRICT'S CLAIM FOR REIMBURSEMENT ON THE NATIONAL SCHOOL LUNCH & SCHOOL BREAKFAST PROGRAM DID NOT AGREE WITH THE SUPPORTING DOCUMENTATION. CAUSE THE DISTRICT DID NOT HAVE SOMEONE REVIEW THE DAILY COUNTY SHEETS TO ENSURE THAT THE NUMBERS MARKED OFF AGREED TO THE TOTAL MEALS SERVED AND CLAIMED. ALSO, HAVING INCORRECT NUMBERING ON THE COUNT SHEET CAUSE SOME DAILY MEAL COUNTS TO BE OVERSTATED. RECOMMENDATION WE RECOMMEND THAT THE DISTRICT HAVE SOMEONE REVIEW THE DAILY COUNT SHEETS TO ENSURE THE NUMBERS MARKED OFF AGREE TO THE TOTAL MEALS SERVED FOR THE DAY. ALSO, THE COUNT SHEET SHOULD BE REVIEWED TO ENSURE THE NUMBERING IS CORRECT AND THERE ARE NO NUMBERS SKIPPED IN ORDER TO SUBMIT AN ACCURATE CLAIM. MANAGEMENT'S RESPONSE THE INCORRECT NUMBERING ON THE COUNT SHEETS HAVE BEEN CORRECTED. WE WILL ALSO CREATE A SEPARATE MONTHLY SUMMARY SHEET TO CHECK MEAL COUNTS AGAINST WINS. THE FOOD SERVICE DIRECTOR AND SECRETARY WILL REVIEW THE DAILY COUNT SHEETS BEFORE THE MONTHLY CLAIM FOR REIMBURSEMENT IS FILED.