FAC Explorer

Finding 630 (2023-001)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2023-10-24
Audit: 1222
Organization: Moraine Valley Community College District Number 524 (IL)
Auditor: Rsm US LLP

AI Summary

  • Core Issue: 80% of students who withdrew had their status changes not reported to NSLDS within the required 60 days.
  • Impacted Requirements: Compliance with CFR sections 685.309 and 690.83(b)(2) for timely reporting of enrollment status changes.
  • Recommended Follow-Up: Implement monitoring procedures to quickly address submission errors and ensure timely reporting of status changes.

Finding Text

Finding 2023-001 – Return of Title IV Funds – Enrollment Reporting Repeat Finding: No Federal Program Title – U.S. Department of Education Student Financial Assistance Cluster Federal Pell Grant Program: 84.063 Federal Direct Student Loans: 84.268 Federal Supplemental Educational Opportunity Grants 84.007 Federal Award Year 2022-2023 Condition For eight out of ten students tested (80%) who withdrew from the College, the students' status change at the campus level and program level was not reported to the National Student Loan Data System (NSLDS) within the 60 day requirement. Criteria CFR section 685.309 and 690.83(b)(2) requires the College to notify the NSLDS within 30 days of a change in student status or include the change in status in a response to an enrollment reporting roster within 60 days of the student’s date of determination of withdrawal. Uniform Grant Guidance (2 CFR 200.303) requires nonfederal entities receiving Federal awards establish and maintain internal controls designed to reasonably ensure compliance with Federal laws, regulations, and program compliance requirements. Effective internal controls should include procedures to ensure that enrollment status changes are reported timely. Questioned Costs There were no questioned costs related to testing of enrollment reporting. Cause Certain reports submitted by the College to the NSLDS contained formatting errors that needed to be cleared by the College before they could be processed. The College did not clear the errors timely and therefore missed the 60-day requirement to report students’ status changes at the campus and program level. Prevalence Frequent. Eight out of ten students selected for testing. Effect Failure to report status changes timely is noncompliance with Federal regulation and could result in loss of future funding. Recommendation We recommend the College implement monitoring procedures which will promptly notify the financial aid office of any errors in submission of the enrollment data to the National Student Clearinghouse. A system of monitoring procedures and/or controls will ensure the College is reporting any status changes to the lender in a timely manner and resolving any errors in submissions. The College should implement a review process to ensure all submission errors are addressed by the financial aid office in a timely manner. Views of responsible officials We agree with this finding. See corrective action plan.

Corrective Action Plan

Identifying Number: 2023-001 Finding: For eight out of ten students tested (80%) who withdrew from the College, the students' status change at the campus level and program level was not reported to the National Student Loan Data System (NSLDS) within the 60-day requirement. Corrective Action Planned: Enrollment Services staff have created a shared logbook that will track and compile NSC transactions. This logbook is saved to a shared drive with access given to appropriate staff, VP of Student Development and Dean of Enrollment Services. Additionally, any extended gaps in reports being verified, submitted and/or responses by either College staff or NSC staff will be followed up with by the Assistant Dean of Enrollment Services and logged in the NSC logbook for audit purposes. Anticipated Completion Date: June 30, 2024 Responsible Person: Tasha Campbell, Director of Financial Aid campbellt68@morainevalley.edu

Categories

Student Financial Aid Subrecipient Monitoring Reporting Matching / Level of Effort / Earmarking

Other Findings in this Audit

  • 631 2023-001
    Significant Deficiency
  • 632 2023-001
    Significant Deficiency
  • 633 2023-001
    Significant Deficiency
  • 634 2023-001
    Significant Deficiency
  • 635 2023-001
    Significant Deficiency
  • 636 2023-005
    Significant Deficiency
  • 637 2023-005
    Significant Deficiency
  • 638 2023-005
    Significant Deficiency
  • 639 2023-005
    Significant Deficiency
  • 640 2023-005
    Significant Deficiency
  • 641 2023-005
    Significant Deficiency
  • 642 2023-002
    Significant Deficiency
  • 643 2023-002
    Significant Deficiency
  • 644 2023-002
    Significant Deficiency
  • 645 2023-002
    Significant Deficiency
  • 646 2023-002
    Significant Deficiency
  • 647 2023-003
    Significant Deficiency
  • 648 2023-003
    Significant Deficiency
  • 649 2023-003
    Significant Deficiency
  • 650 2023-003
    Significant Deficiency
  • 651 2023-003
    Significant Deficiency
  • 652 2023-004
    Significant Deficiency
  • 653 2023-004
    Significant Deficiency
  • 654 2023-004
    Significant Deficiency
  • 655 2023-004
    Significant Deficiency
  • 656 2023-004
    Significant Deficiency
  • 577072 2023-001
    Significant Deficiency
  • 577073 2023-001
    Significant Deficiency
  • 577074 2023-001
    Significant Deficiency
  • 577075 2023-001
    Significant Deficiency
  • 577076 2023-001
    Significant Deficiency
  • 577077 2023-001
    Significant Deficiency
  • 577078 2023-005
    Significant Deficiency
  • 577079 2023-005
    Significant Deficiency
  • 577080 2023-005
    Significant Deficiency
  • 577081 2023-005
    Significant Deficiency
  • 577082 2023-005
    Significant Deficiency
  • 577083 2023-005
    Significant Deficiency
  • 577084 2023-002
    Significant Deficiency
  • 577085 2023-002
    Significant Deficiency
  • 577086 2023-002
    Significant Deficiency
  • 577087 2023-002
    Significant Deficiency
  • 577088 2023-002
    Significant Deficiency
  • 577089 2023-003
    Significant Deficiency
  • 577090 2023-003
    Significant Deficiency
  • 577091 2023-003
    Significant Deficiency
  • 577092 2023-003
    Significant Deficiency
  • 577093 2023-003
    Significant Deficiency
  • 577094 2023-004
    Significant Deficiency
  • 577095 2023-004
    Significant Deficiency
  • 577096 2023-004
    Significant Deficiency
  • 577097 2023-004
    Significant Deficiency
  • 577098 2023-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $14.70M
84.268 Federal Direct Student Loans $1.87M
84.002 Adult Education - Basic Grants to States $722,494
84.048 Career and Technical Education -- Basic Grants to States $605,915
21.017 Social Impact Partnerships to Pay for Results Act (sippra) (b) $320,000
84.042 Trio_student Support Services $311,071
17.259 Wia Youth Activities $300,121
93.575 Child Care and Development Block Grant $261,449
84.033 Federal Work-Study Program $256,620
84.044 Trio_talent Search $241,612
84.425 Education Stabilization Fund $218,822
47.076 Education and Human Resources $178,770
64.028 Post-9/11 Veterans Educational Assistance $166,530
84.007 Federal Supplemental Educational Opportunity Grants $157,788
17.258 Wia Adult Program $86,621
17.278 Wia Dislocated Worker Formula Grants $86,130
84.047 Trio_upward Bound $48,449
84.031 Higher Education_institutional Aid $33,657
93.667 Social Services Block Grant $29,991
12.902 Information Security Grants $22,298
45.025 Promotion of the Arts_partnership Agreements $14,400
64.116 Vocational Rehabilitation for Disabled Veterans $12,315
12.905 Cybersecurity Core Curriculum $10,728
84.116 Fund for the Improvement of Postsecondary Education $9,407