Finding Text
Finding 2022-004 Determine in a Timely Manner the Date of Withdrawal - Material Weakness Criteria: The date of the institution?s determination (DOD) that the student withdrew should be no later than 14 days after the student?s last date of attendance (LDA) as determined by the institution from its attendance records as per 34 CFR 668.22(b)(1). Statement of Condition: The Institution?s determination of the students? date of withdrawal was later than 14 days. Cause: The institution?s policy is that a student is terminated after 10 consecutive class day absences. The institution?s procedures include reviewing all attendance the subsequent business day. For example, a student who begins 10 consecutive absences on a Monday may complete 10 consecutive absences on a Friday. The institution?s procedure is to review Friday?s absences on a Monday. Effect: In five (5) of eighteen (18) drop students, the Institution?s determination of the date of withdrawals was later than 14 days. Description of nature and extent of the issues reported: The students? DODs were later than the required 14 days after the LDAs. Questioned cost: B9, B10, and B14 have DODs which are 17 days later than the LDAs. B15 has a DOD which is 20 days later than the LDA. B16 has a DOD which is 16 days later than the LDA. Recommendation: The Institution should set up procedures to prevent future incidences and ensure compliance with 34 CFR 668.22(b)(1). The institution may want to consider changing either their absentee policy or their review of student attendance records once a student is close to violating their absentee policy. Views of Responsible Officials: Los Angeles Chapter National Tooling & Machining Association Training Center Trust dba NTMA Training Centers acknowledges this finding and will apply the recommendation.