Finding Text
Finding 2022-010: Reporting?financial and performance reports Repeat Finding Yes (2021-010) Federal Program Title: U.S. Department of Justice Passed through Illinois Criminal Justice Information Authority 16.575; Crime Victim Assistance Award Year Award# 219040: March 23, 2021 ? May 31, 2022 Award# 220040: June 1, 2022 ? November 30, 2023 Criteria: Article 6.3 and 6.4 of the Illinois Criminal Justice Information Authority grant agreement states that financial and performance reports are to be submitted within 15 days after quarter-end for quarterly reports, 15 days after month-end for monthly reports and 30 days after grant agreement close period. Condition: Certain financial and performance reports were either filed late or we were not able to determine the timeliness of the submissions. Cause: Due to turnover in both financial management and program management, program oversight was not performed timely. Effect: UCAN is not in compliance with Article 6.3 and 6.4 of the grant agreement. Questioned costs: None Context: Out of 12 financial monthly reports tested, five of the financial reports were filed late. RSM could not determine whether the remaining seven financial reports were filed on time, as UCAN was unable to provide any support that the reports were submitted on time. Out of four performance reports selected to test, UCAN could not provide any support that any of the reports were filed on time. Out of two close-out reports, the financial report was filed late and it was not possible to determine when the performance close-out report had been filed. Recommendation: We recommend that management implement a process to verify that all reports are reviewed and submitted within the required timelines set by the funding agency. Views of responsible officials: Management agrees with this finding. Please see corrective action plan attached.