Finding Text
2022-002 Information on the Federal Program CFDA 93.323- Pandemic Health Navigator sub-grant of Illinois Public Health Region 4 and Region 5 Compliance Requirements: Reporting Type of Finding: Noncompliance Criteria Shawnee Health Service and Development Corporation is required to submit monthly fiscal expenditure documentation and programmatic status reports to IPHCA?s PHN Regional Lead for each region that Shawnee Health Service and Development Corporation is responsible for by the close of business on the 10th of the month for the work done and expenses incurred in the previous month. Condition During the audit, we noted one instance of noncompliance with timely submission of monthly reports. Context There were 16 monthly reports submissions reviewed for timeliness, for the grant period March 2021 through June 2022. Cause The monthly report for May 2022 was submitted 1 day late as a result of oversight. Effect Oversight of the timely submission of monthly reports is a key control over compliance. Lack of oversight can result in issues with late submissions of monthly reporting requirements. Recommendation We recommend management review their internal control procedures and determine where modifications may be needed in the reporting and oversight process to ensure timely submission of reports. Responsible Official?s Response Management of Shawnee Health Service and Development Corporation concurs with the audit finding. Management has a financial reporting calendar in place and will improve the current process by adding a second staff person to monitor the reporting calendar. The primary monitor of the reporting calendar will issue electronic calendar invites with report due dates to appropriate staff who are charged with completing the report. Staff responsible for submitting reports will update a consolidated monthly calendar, viewable by all finance staff and monitors, with the actual dates that the reports are to be submitted. The monitors will routinely review the reporting calendar and follow up with appropriate staff for any reports with an upcoming due date that have not yet been submitted.