Finding Text
2022-004 National Student Loan Data System (NSLDS) Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Aid Cluster Assistance Listing Number: Various Award Period: July 1, 2021 to June 30, 2022 Type of Finding: - Significant Deficiency in Internal Control Over Compliance - Other Matters Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don?t pass the NSLDS enrollment reporting edits. Condition: During our testing, we noted two out of 12 student's effective enrollment date per the institution did not match the student's effective date reported to NSLDS. Additionally, one out of the 12 student's change in status was not reported to NSLDS within 30 days (or 60 days) after school determined the change. One out of the 12 student's enrollment was not certified every 60 days. Lastly, The College had two instances where error records were not corrected and resubmitted within 10 days. Questioned Costs: None Context: We noted discrepancies in the period it took to report changes in enrollment statuses to NSLDS and data reported in NSLDS is supported by the College?s records. Cause: The College?s processes and controls did not ensure that student status changes and effective dates were properly reported to NSLDS. Effect: The NSLDS system is not updated with the correct student information which can cause a student to not properly enter the repayment period. Repeat Finding: No Recommendation: We recommend the College review its reporting procedures to ensure the students' statuses are accurately reported to NSLDS as required by regulations. Views of responsible officials: There is no disagreement with the audit finding.