Finding Text
2022-002 Eligibility and Certification Approval Report (ECAR) Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Aid Cluster Assistance Listing Number: Various Award Period: July 1, 2021 to June 30, 2022 Type of Finding: - Significant Deficiency in Internal Control Over Compliance - Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 668.25(e) states that an institution must notify the Department of Education by way of the ECAR within 10 days of a change in position of an official at the College and changes in third party servicers. Condition: During our testing, we noted the VP of Finance had a change in position and it was not updated within 10 days. Furthermore, CliftonLarsonAllen was still listed as a third party services which should have been removed. Lastly, National Student Clearinghouse (NSC) should have been added as a third party servicer. Questioned costs: None Context: During our testing, we noted the VP of Finance had a change of position and it was not updated within 10 days. The third party servicer page was also not update to properly reflect the College?s third party servicers. Cause: The VP of Finance left during 2022 and there was no replacement for a few months. The removal of the position was not done to add a temporary VP of Finance nor did they update the VP of Finance once the permanent replacement began. Effect: The College is not in compliance with Department of Education requirements that state the ECAR must have accurately reported information. Repeat Finding: No Recommendation: We recommend the College review its reporting procedures surrounding updating the ECAR to ensure reporting is accurate and completed. Views of responsible officials: There is no disagreement with the audit finding.