Finding Text
Criteria or specific requirement: The College must establish a reasonable satisfactory academic progress policy for determining whether an otherwise eligible student is making satisfactory academic progress in his or her educational program and may receive assistance under the title IV (34 CFR 668.34(a)). A student on financial aid probation may receive title IV funds for one payment period. While a student is on financial aid probation, the institution may require the student to fulfill specific terms and conditions such as taking a reduced course load or enrolling in specific courses. At the end of one payment period on financial aid probation, the student must meet the institution?s satisfactory academic progress standards or meet the requirements of the academic plan developed by the institution and the student to qualify for further title IV (34 CFR 668.34(8)(ii)). Condition: The College did not administer a Satisfactory Academic Progress (SAP) warning for one student that did not meet SAP requirements. Questioned costs: None. Context: During our testing we noted one out of forty-one students was not administered a SAP warning after falling under the requirement of maintaining at least a 2.0 cumulative GPA. Cause: The College?s Colleague ERP system incorrectly calculated the student?s cumulative GPA as being within requirements; however, the transcript ERP system showed the GPA to be below the required GPA.. Effect: Failure to properly track SAP requirements risks disbursing aid to students that may not be eligible to receive Title IV. Repeat Finding: No. Recommendation: We recommend the College review its current procedures for tracking SAP requirements and implement procedures to ensure SAP status is accurate. Views of responsible officials and planned corrective action: Management agrees with the finding and has developed a plan to correct it.