Finding Text
2022 ? 002 Federal Agency: U.S. Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: June 01, 2021 - May 31, 2022 Type of Finding: - Significant Deficiency in Internal Control over Compliance - Other Matters Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data including campus level and program level detail to NSLDS through an enrollment roster file. The school is required to report changes in the student's enrollment status, the effective date of the status, and an anticipated completion date. Also, the Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless if they receive aid from the institution or not. Changes to said status are required to be reported within 30 days of becoming aware of the status change, or within the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: Information being sent to NSLDS is not accurate. Questioned costs: None known. Context: During our testing of 22 students, CLA noted the following: - Four students? enrollment status per NSLDS didn?t match the College?s records. - The program begin date for one student per the Program Enrollment Detail in NSLDS didn?t match the College?s records. - Six student's Enrollment Effective Date per NSLDS did not match the College's records. Cause: Systems were not in place to be able to ensure all required enrollment reporting details were timely and accurately reported. Effect: The College is not in compliance with the Department of Education (ED) regulations relating to the reporting of student enrollment data to NSLDS. Repeat Finding: Yes. Recommendation: CLA recommends the College implement a procedure to ensure the program begin date aligns with the first date of attendance, and inquire with the Clearinghouse when Effective Dates per NSLDS do not match the College's records. Views of responsible officials: There is no disagreement with the audit finding.