Finding 620198 (2022-004)

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Requirement
FN
Questioned Costs
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Year
2022
Accepted
2023-09-21

AI Summary

  • Core Issue: Management could not find the preventative maintenance schedule documentation during the audit.
  • Impacted Requirements: HUD regulations require proper documentation and maintenance of preventative maintenance schedules.
  • Recommended Follow-Up: Management should create procedures to keep schedules organized and prepare new ones if the originals are missing.

Finding Text

Finding 2022-004 Finding Resolution Status: Resolved Population Size: N/A Sample Size: N/A Condition: Management was unable to locate the preventative maintenance schedule documentation during my audit. Criteria: HUD rules and regulations require that preventative maintenance schedules be properly documented and maintained. Effect: Without proper documentation and scheduling, preventative maintenance may be overlooked. Cause: Management agent oversight. Recommendation: The management agent should establish procedures to maintain the preventative maintenance schedules in a designated location. If the preventative maintenance schedules cannot be located, new schedules should be prepared and documented. Questioned Costs: N/A

Categories

HUD Housing Programs Internal Control / Segregation of Duties

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
14.155 Mortgage Insurance for the Purchase Or Refinancing of Existing Multifamily Housing Projects $2.52M
14.195 Section 8 Housing Assistance Payments Program $329,638