Finding Text
FINDING 2022-003 Program Information: COVID-19 Governor?s Emergency Education Relief Fund (84.425C) Criteria or Specific Requirement (Including Statutory, Regulatory or Other Citation): Federal Compliance Requirement: M. Subrecipient Monitoring - The pass-through entity must monitor the activities of the subrecipient as necessary to ensure that the subaward is used for authorized purposes, complies with the terms and conditions of the subaward, and achieves performance goals (2 CFR sections 200.332(d) through (f)). The State of Georgia stipulates GEER II Funds may not be used for administrative or executive salaries or benefits, or for any purpose not permitted under Section 312 of the CRRSAA. Condition: The Organization did not have sufficient monitoring processes in place to detect unallowable personnel costs charged to the GEER grant. The Organization did not maintain sufficient audit evidence for subrecipient payroll charges under the grant. Cause: Lack of administrative oversight with respect to subrecipient monitoring requirements. Effect or Potential Effect: The Organization was not in compliance with subrecipient monitoring requirements. Questioned Costs: $48,121 Context: We noted the following exceptions: For 11 of 51 monthly invoices selected for testing, the Organization did not properly identify unallowable personnel costs charged to the grant. For 17 of 51 monthly invoices selected for testing, the Organization did not properly verify hours charged to the grant by club employees. Identification as a Repeat Finding: No similar findings noted in the prior year. Recommendation: We recommend that the Organization enhance its policies and procedures over subrecipient monitoring to properly detect and prevent unallowable charges to the grant as well as maintain sufficient audit evidence for all grant expenditures. Views of Responsible Officials and Planned Corrective Actions: Management will update subrecipient monitoring procedures to ensure compliance with subrecipient monitoring requirements and will continue to follow these enhanced policies to properly detect and prevent unallowable charges to the grant. Management will implement monitoring processes to ensure subrecipients submit sufficient documentation prior to disbursing funds.