Finding Text
Finding 2022-001: Policies and Procedures Related to Withdrawals ? SFA Cluster (significant deficiency) Statement of Condition: From our testing sample of ten (10) students, we found three (3) instances where changes in student status due to withdrawal were not reported timely and two (2) instances where the Title IV funds were not returned correctly or timely. Criteria: In accordance with 34 CFR 668.22, Treatment of Title IV Funds When a Student Withdrawals, any changes to a student?s enrollment status are required to be reported within thirty (30) days, or within sixty (60) days if a roster file is expected within that time frame. Also in accordance with 34 CFR 668.22, Treatment of Title IV Funds When a Student Withdrawals, all students who withdraw and receive Title IV funds should be identified so that return calculations can be performed and any refunds can be made within forty-five (45) days of the school?s determination that the student has withdrawn. Effect of Condition: We found three (3) instances where changes in student status due to withdrawal were not reported timely and two (2) instances where the Title IV funds were not returned correctly or timely. Cause of Condition: The changes in student status due to withdrawal that were not reported timely were due to the College?s roster file not being updated regularly/timely/upon the College?s determination that the students withdrew. The Title IV funds were not returned correctly or timely due to human error. Recommendation: We recommend the College develop policies and procedures to address these issues. These policies should require that an individual, separate from the reporting of enrollment status changes, review a listing of all students with enrollment status changes on a periodic basis to determine these changes have been properly reported within the allotted time frame as required by the U.S. Department of Education. Management?s Response: Management agrees and will submit a Corrective Action Plan to implement this recommendation.