Finding Text
2022-006 SEMAP Supporting Documentation Criteria: SEMAP indicators should be supported by sufficient documentation. Condition: I noted that certain indicators appearing on the September 30, 2022, SEMAP certification could not be verified as they were either not supported by adequate documentation or no quality control work were performed to substantiate PHA?s response. Questioned Costs: None noted. Effect: Responses on SEMAP certification may not be an accurate representation of PHA?s FY 2022 submission. Cause: Proper internal control procedures relating to SEMAP were not performed or maintained for SEMAP certification. Recommendation: I recommend that the Authority implement and perfect the procedures necessary to provide accurate and complete supporting documentation for future SEMAP certification. Management?s Response: We hired a new Maintenance Director near the end of FY 2022. We did not get him trained on HQS regulations prior to the end of FY 2022. Normally our old Maintenance Director would have done the inspections with me in the summer of FY 2022. He retired in May of 2022 and our new Director did not come on until July of 2022. He has since been trained in HQS and will be conducting our quality control HQS inspections with me this summer on the 4 units we must do quality control inspections on.