FAC Explorer

Finding 60477 (2022-001)

-
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2022-10-26
Audit: 56259
Organization: The Citadel the Military College of South Carolina (SC)
Auditor: Cherry Bekaert LLP

AI Summary

  • Core Issue: The Citadel did not report status changes for two students to the NSLDS within the required 60 days.
  • Impacted Requirements: Compliance with enrollment reporting standards for Federal Direct Student Loans.
  • Recommended Follow-Up: Establish a process to ensure timely reporting of graduates who complete coursework outside the standard graduation timeline.

Finding Text

Reference No. 2022-001 Identification of the Federal Program: Federal Direct Student Loans (?Direct Loans?) ? Student Financial Assistance Cluster, CFDA# 84.268 Criteria or Specific Requirement: Special Tests and Provisions ? Enrollment Reporting (Direct Loans): The institution is required to report the change of student statuses for any reason to the National Student Loan Data System (?NSLDS?) within 60 days. Condition: During the year ended June 30, 2022, The Citadel failed to report status changes for two students within 60 days of the status change date. Cause: The Citadel failed to timely report the students? status change in its reporting submission to the NSLDS. Potential Effect: Student statuses are not timely reported to the NSLDS. Questioned Costs: There are no questioned costs associated with this finding. Context: We tested a sample of 25 students, 13 graduates and 12 withdrawals, for proper compliance with enrollment reporting requirements. We found that the enrollment reporting for the change in status of the 12 withdrawal students was completed within the appropriate timeframe and the withdrawal date per the NSLDS enrollment detail matched the withdrawal date per the student?s academic file. Of the 13 graduates tested, 11 of the students had completed their required courses as of their respective graduation dates and their status change dates were properly reported to the NSLDS. Of the 13 graduates tested, 2 of the students had not completed their required courses as of their standard graduation date; and although they had subsequently completed their testwork and were marked as graduated in the student?s academic file, the change in their statuses was not reported to the NSLDS within the 60-day timeframe. Identification of a Repeat Finding: This finding was not a repeat finding. Recommendation: We recommend The Citadel implement a process for timely identifying and reporting graduates that complete coursework during a time other than the standard graduation time to the NSLDS. Views of Responsible Officials: See management?s attached planned corrective actions.

Corrective Action Plan

Corrective Action for Audit Finding Background: We tested a sample of 25 students, 13 graduates and 12 withdrawals, for proper compliance with enrollment reporting requirements. We found that the enrollment reporting for the change in status of the 12 withdrawal students were completed within the appropriate timeframe and the withdrawal date per the NSLDS enrollment detail matched the withdrawal date per the student?s academic file. Of the 13 graduates tested, 11 of the students had completed their required courses as of their respective graduation dates and their status change dates were properly reported to the NSLDS. Of the 13 graduates tested, 2 of the students had not completed their required courses as of their standard graduation date; and although they had subsequently completed their test/work and were marked as graduated in the student?s academic file, the change in their statuses was not reported to the NSLDS within the 60-day timeframe. Audit Finding: The Citadel failed to timely report the students? status change in its reporting submission to the NSLDS. Corrective Actions: The Registrar's Office will submit degree files to the Clearinghouse every 30 days for 3 months after the end of the term to help ensure we are able to update the graduation status of student?s whose degrees are awarded after the graduation date. Members of the Registrar's Office will update the Clearinghouse for individuals by hand those students whose graduation takes place after the 3-month period. Keith Gauvin Registrar (843)953-6964 kgauvin@citadel.edu

Categories

Student Financial Aid Reporting Special Tests & Provisions Matching / Level of Effort / Earmarking

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $18.77M
84.063 Federal Pell Grant Program $2.63M
84.425 Education Stabilization Fund $378,726
12.357 Rotc Language and Culture Training Grants $356,774
47.076 Education and Human Resources $219,114
84.007 Federal Supplemental Educational Opportunity Grants $166,202
84.033 Federal Work-Study Program $46,451
11.417 Sea Grant Support $42,437
20.701 University Transportation Centers Program $20,385
12.905 Cybersecurity Core Curriculum $19,819
66.509 Science to Achieve Results (star) Research Program $14,750
47.075 Social, Behavioral, and Economic Sciences $10,347
43.008 Education $7,500
84.999 Middle East and North Africa Business Project $5,000
47.050 Geosciences $4,730
93.113 Environmental Health $3,842
12.300 Basic and Applied Scientific Research $771
45.129 Promotion of the Humanities_federal/state Partnership $130