FAC Explorer

Finding 59055 (2022-003)

Material Weakness Repeat Finding
Requirement
N
Questioned Costs
-
Year
2022
Accepted
2023-01-09
Audit: 50503
Organization: Rogue Community College (OR)
Auditor: Eide Bailly LLP

AI Summary

  • Core Issue: Lack of an independent review process for Title IV calculations, leading to potential errors.
  • Impacted Requirements: Compliance with federal regulations for student financial assistance, specifically regarding the return of Title IV funds.
  • Recommended Follow-Up: Implement an independent review process for Title IV calculations to prevent errors and ensure compliance.

Finding Text

2022-003 Direct Program ? U.S. Department of Education Federal Financial Assistance Listing # 84.063, 84.007, 84.268, 84.033 Student Financial Assistance Cluster Special Tests and Provisions: Return of Title IV Funds Material Weakness in Internal Control over Compliance Criteria: There should be a process in place to have an independent review of all Title IV calculations to ensure there are no errors in the calculation. Condition: There was no independent review over the return of Title IV calculations. Cause: Due to the changeover in software in the current year, the College did not have an internal control process in place to provide for an independent review over the return of Title IV calculations. Effect: Return of Title IV calculations may contain errors that are not corrected due to no independent review over the calculations. Questioned Costs: None noted. Context/Sampling: A non-statistical sample of 60 students were tested out of a total of 392 students that return of Title IV calculations performed during the year. Repeat Finding from Prior Year: Yes. See finding 2021-003 in prior year. Recommendation: Management should ensure that there is an independent review process in place over return of Title IV calculations. Views of Responsible Officials: Management agrees with the finding.

Corrective Action Plan

Finding 2022-003 Federal Agency Name: U.S. Department of Education Program Name: Student Financial Assistance Cluster CFDA #: 84.063, 84.007, 84.268, 84.033 Finding Summary: Due to the changeover in software in the current year, the College did not have an internal control process in place to provide for an independent review over the return of Title IV calculations. Responsible Individuals: Frankie Everett, Director of Financial Aid Corrective Action Plan: The department will assign an individual to randomly sample 30% of the R2T4?s each term, documenting the results and ensuring the system is calculating and reporting these accurately throughout the year. Anticipated Completion Date: January 15, 2022

Categories

Special Tests & Provisions Student Financial Aid Material Weakness Internal Control / Segregation of Duties

Other Findings in this Audit

  • 59054 2022-002
    Significant Deficiency Repeat
  • 59056 2022-002
    Significant Deficiency Repeat
  • 59057 2022-003
    Material Weakness Repeat
  • 59058 2022-002
    Significant Deficiency Repeat
  • 59059 2022-003
    Material Weakness Repeat
  • 59060 2022-002
    Significant Deficiency Repeat
  • 59061 2022-003
    Material Weakness Repeat
  • 59062 2022-001
    Significant Deficiency Repeat
  • 635496 2022-002
    Significant Deficiency Repeat
  • 635497 2022-003
    Material Weakness Repeat
  • 635498 2022-002
    Significant Deficiency Repeat
  • 635499 2022-003
    Material Weakness Repeat
  • 635500 2022-002
    Significant Deficiency Repeat
  • 635501 2022-003
    Material Weakness Repeat
  • 635502 2022-002
    Significant Deficiency Repeat
  • 635503 2022-003
    Material Weakness Repeat
  • 635504 2022-001
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.063 Federal Pell Grant Program $5.81M
84.268 Federal Direct Student Loans $2.21M
84.042 Trio_student Support Services $531,288
84.002 Adult Education - Basic Grants to States - Title II $508,910
93.093 Affordable Care Act (aca) Health Profession Opportunity Grants (sohope) $316,351
84.044 Trio_talent Search $316,050
84.066 Trio_educational Opportunity Centers $259,822
84.007 Federal Supplemental Educational Opportunity Grants $222,469
84.033 Federal Work-Study Program $164,763
17.261 Wia Pilots, Demonstrations, and Research Projects $45,988
45.310 Grants to States $44,276
59.037 Small Business Development Centers $10,000
84.002 Adult Education - Basic Grants to States - Learning Standars Trainers $7,605
84.048 Career and Technical Education -- Basic Grants to States $5,514
84.425 Education Stabilization Fund $627