Finding Text
Information on the Federal Program: Assistance Listing Number 10.565—Commodity Supplemental Food Program, U.S. Department of Agriculture.
Pass-Through Entities and Award Numbers: Minnesota Department of Health, award number 204642.
Compliance Requirement: Allowable Costs.
Type of Finding: Significant deficiency in internal control over compliance.
Criteria: 2 CFR 200.303 of Subpart D, "Post Federal Award Requirements Standards for Financial and Program Management," of the Uniform Guidance requires a nonfederal entity to establish and maintain effective internal control over the federal award that provides reasonable assurance that the entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award, including Activities Allowed or Unallowed, Allowable Costs and Cost Principles.
Condition: Controls were not operating to ensure that CSFP box sign out signatures were properly reviewed and tracked against reported totals.
Cause: One monthly signature log for a CSFP distribution site had fewer signatures on their box sign out sheet than were reported on the signature log cover sheet. These should never be different, as the log cover sheet should be a representation of the number of signatures in the sign out sheet. The site representative responsible for ensuring these amounts agree did not perform the designed control.
Effect or Potential Effect: Unallowable costs or activities could be charged to the grant.
Questioned Costs: None
Context: The number of boxes distributed reported on the summary signature log did not agree to the supporting signature detail.
Repeat Finding: No
Recommendation: We recommend a separate review of signature log cover sheets be documented by an agent independent of the distribution site.
Views of Responsible Officials: Agree and controls have been implemented.