Finding Text
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379
Compliance Requirement: Special Test and Provisions – Enrollment Reporting
Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change.
Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change.
Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting.
Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated.
Effect: The University did not report withdraw changes to the NSLDS timely.
Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS.
Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.