FAC Explorer

Audit 8384

FY End
2023-06-30
Total Expended
$10.35M
Findings
12
Programs
9
Organization: Converse University (SC)
Year: 2023 Accepted: 2023-12-23
Auditor: Cherry Bekaert LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
6444 2023-001 - - N
6445 2023-001 - - N
6446 2023-001 - - N
6447 2023-001 - - N
6448 2023-001 - - N
6449 2023-001 - - N
582886 2023-001 - - N
582887 2023-001 - - N
582888 2023-001 - - N
582889 2023-001 - - N
582890 2023-001 - - N
582891 2023-001 - - N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $7.42M Yes 1
84.063 Federal Pell Grant Program $1.77M Yes 1
84.038 Federal Perkins Loan $610,444 Yes 1
84.026A Teacher Training Institute Grant $271,079 - 0
93.859 Biomedical Research and Research Training $137,935 - 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $78,741 Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $42,979 Yes 1
84.033 Federal Work-Study Program $25,000 Yes 1
94.006 Americorps $423 - 0

Contacts

Name Title Type
PTL2BNQE4JL8 Kristin Lacey Auditee
8645969031 Roselle Bonnoitt Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (the “Schedule”) includes the federal grant activity of Converse University (the “University”) under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S.Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the University, it is not intended to, and does not, present the financial position, changes in net assets, or cash flows of the University.
Title: Note 4 - Federal Perkins Loan Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The University administers the Federal Perkins Loan Program to provide financial aid to the students and balances and transactions relating to this program are included in the University’s financial statements. The loan balance outstanding and funds advanced by the University during the year ended June 30, 2023 under the Federal Perkins Loan program can be summarized as follows: See Notes to the SEFA for Chart/Table.
Title: Note 5 - Federal Direct Student Loans Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Federal Direct Student Loans, amounting to $7,417,621, were made to students of the University during the year ended June 30, 2023. Parent Loans for Undergraduate Studies, amounting to $1,650,105, were made to parents of students of the University during the year ended June 30, 2023.
Title: Note 6 - Waiver of Institutional Share Requiements Accounting Policies: Expenditures reported in the Schedule are reported on the accrual basis of accounting. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The University received a waiver of institutional share requirements for the Federal Work-Study Program and the Federal Supplemental Educational Opportunity Grants from the United States Department of Education for the 2022-2023 award year.

Finding Details

Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.
Finding 2023-001
Identification of the Federal Program: Student Financial Aid Cluster, Assistance Listing # 84.007, 84.033, 84.038, 84.063, 84.268, 84.379 Compliance Requirement: Special Test and Provisions – Enrollment Reporting Condition: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Criteria: The University is required to send changes in attendance levels, graduated, withdrew, dropped out, or enrolled changes to the NSLDS within 60 days of the change. Cause: The University had not reported changes of withdrawn students to the NSLDS as required under the Uniform Grant Guidance for the year ended June 30, 2023. The status information reported in the University’s system, Jenzabar (withdrawal date and last date of academic activity), was incorrectly extracted for the submission to the National Student Clearinghouse and NSLDS, which created discrepancies between the statuses. The University was unaware of this technical issue and did not have another monitoring mechanism in place that would have alerted them to this deficiency in the system reporting. Context: Of the seventeen students tested, the University did not update the change in the status to the National Student Loan Data System (“NSLDS”) after 60 days of one student who graduated. Effect: The University did not report withdraw changes to the NSLDS timely. Recommendation: The University should put in place a process to timely capture withdrawn student changes so that they can be reported to the NSLDS. Management Response: The University concurs with this finding. Corrective Action Plan: See enclosed management’s corrective action plan.