Finding Text
FINDING 2023-001: SECTION 811, ASSISTANCE LISTING NUMBER 14.181 - Condition: One of three tenant files tested did not contain a signed lease and a signed disability form. Criteria: All tenant files should include the tenant's signed lease and a signed disability form. Effect: The Project may not have collected the proper amount of HUD rent subsidy. Context: A sample of tenant files were selected for testing tenant information in the process of computing the tenant share of monthly rent. The test found one file did not include a copy of the tenant's signed lease or a signed disability form. The non compliance did not have a financial effect. The details and results of the sample are as follows: Population - 22, $123318, Sample - 3, $13836, Not in compliance -1, $3384, Questioned costs - $3384. Cause: The management company failed to retain the tenant's signed lease and a signed disability form during the certification process. Recommendation: Project personnel should be reminded that obtaining a signed lease and a signed disability form is an important step in tenant management. Views of Responsible Officials and Planned Corrective Actions: The Project agrees with the finding. Project personnel will be reminded to obtain the proper documentation during the move-in process. Questioned Costs - Department of Housing and Urban Development - $3,384. Non-compliance code - R