Finding Text
Department of Education
Student Financial Aid Cluster
CFDA # 84.268 – Federal Direct Student Loans
CFDA # 84.063 – Federal Pell Grant Program
2022-2023 Award Year
Special Tests and Provisions – Enrollment Reporting
Significant Deficiency in Internal Controls over Compliance
Criteria: 34 CFR section 685.309 sets forth the criteria for administrative and fiscal control and fund accounting requirements for Presentation College’s participation in the Direct loan program with regard to enrollment reporting requirements.
Condition: During testing of enrollment reporting, the following deficiencies were noted:
•7 of 19 students were not reported to NSDLS with changes in effective dates and enrollment statuses,and the certification dates were not within 60 days of the changes.
•8 of 19 students were reported to NSLDS with incorrect program begin dates.
Cause: Regarding other reporting issues, errors in information were caused by entry errors by the various departments using incorrect dates or programs. That information is then used to report to NSLDS; therefore, information was reported incorrectly. Regarding the incorrect effective dates and statuses, the College only reporting a portion of students with May graduation dates to NSLDS. Subsequent to the error being noted, the College has completed the full reporting for May graduates.
Effect: The errors result in information being reported incorrectly.
Questioned Costs: None.
Context/Sampling: A nonstatistical sample of 19 students out of 63 students with a change in status were selected for testing of enrollment reporting requirement.
Repeat Finding from Prior Year(s): No.
Recommendation: We recommend a final review of status changes for fiscal year 2023 be completed so ensure all changes were properly reported to NSLDS prior to the College closure.
Views of Responsible Officials: Management agrees with the finding.