Issue: The City failed to document vendor suspension and debarment status for one federally funded purchase.
Requirement: Vendors must be checked against SAM.gov for suspension and debarment before purchases using Federal funds.
Follow-up: The City should create and implement policies to ensure proper documentation is obtained for all relevant vendor purchases.
Finding Text
Condition and Criteria: The City is required to document vendor certification of suspension and debarment status on the SAM.gov website before applicable purchases. Cause: The City makes occasional purchases from vendors utilizing Federal funds. Context: Of the 13 transactions tested, one required consideratoin and dcumentation of suspension and debarment. Effect: The City made a federally funded purchase from a vendor without consideration of vendor suspension and debarment. This vendor is not suspended or debarred per review of the SAM.gov website. Recommendation: The City should develop policies and procedures to require documentation of vendor certification of suspension and debarment status before applicable purchases. Management Response: Management will develop policies and procedures to require documentation of vendor suspension and debarment status for all federally funded purchases or contracts.