Issue: The City failed to document vendor suspension and debarment status for one federally funded purchase.
Requirement: Vendors must be checked against SAM.gov for suspension and debarment before purchases using Federal funds.
Follow-up: The City should create and implement policies to ensure proper documentation is obtained for all relevant vendor purchases.
Finding Text
Condition and Criteria: The City is required to document vendor certification of suspension and debarment status on the SAM.gov website before applicable purchases. Cause: The City makes occasional purchases from vendors utilizing Federal funds. Context: Of the 13 transactions tested, one required consideratoin and dcumentation of suspension and debarment. Effect: The City made a federally funded purchase from a vendor without consideration of vendor suspension and debarment. This vendor is not suspended or debarred per review of the SAM.gov website. Recommendation: The City should develop policies and procedures to require documentation of vendor certification of suspension and debarment status before applicable purchases. Management Response: Management will develop policies and procedures to require documentation of vendor suspension and debarment status for all federally funded purchases or contracts.
Corrective Action Plan
The City of Muskegon Heights agrees with the finding identified and respectfully submits the following Corrective Action Plan for the year ending December 31, 2021. Management of the City is in the process of updating several policies within the City. Examples of the policies that will come out of this update will be a new procurement policy and a Federal grant management policy. The procurement policy will address suspension and debarment. Responsible party - City Manager.