Finding 578386 (2023-001)

Condition and Criteria: The City's written policies and procedures provide for vendor certification of suspension and debarment status or City review of vendor suspension and debarment status on the SAM.gov website before applicable purchases. Cause: The City policy for compliance with suspension and debarment requirements did not provide for specific action necessary to document compliance. Effect: The City entered into a contract with a vendor before the vendor suspension and debarment status was documented. This vendor is not suspended or debarred per review of the SAM.gov website. Recommendation: The City should modify current policies and procedures to require documentation of vendor certification of suspension and debarment status or City review of vendor suspension and debarment status on the SAM.gov website before applicable purchases. Management Response: Management will modify policies and procedures to require document of vendor suspension and debarment status for all federally funded purchases or contracts.