FAC Explorer

Finding 575953 (2024-002)

Significant Deficiency Repeat Finding
Requirement
I
Questioned Costs
-
Year
2024
Accepted
2025-09-09
Audit: 365875
Organization: Town of Gorham (ME)
Auditor: Runyon Kersteen Ouellette

AI Summary

  • Core Issue: The School does not keep records of vendor verification, and the Town was unaware of the vendor verification requirement until recently.
  • Impacted Requirements: Both the School and Town must ensure compliance with federal procurement processes by retaining evidence of vendor checks.
  • Recommended Follow-Up: Implement a procedure for the School to document vendor verifications and ensure the Town consistently checks vendors for all projects moving forward.

Finding Text

Management’s response/corrective action plan: School: The School verifies vendors are not suspended or disbarred but does not retain the evidence of doing so. The School will develop and implement a procedure for recording and retaining the verification of vendors. Town: The Town was unaware of this step in the federal procurement process until April 2024. At this point, most of the ARPA projects have already begun which makes this a repeat finding. The Town has checked the vendors of any projects that started after the finding notification. The Finance Director has communicated to the departments that administer the grant expenditure that this process needs to be done. The Town has checked the vendors of any projects that started after the original finding notification.

Corrective Action Plan

Management’s response/corrective action plan: School: The School verifies vendors are not suspended or disbarred but does not retain the evidence of doing so. The School will develop and implement a procedure for recording and retaining the verification of vendors. Town: The Town was unaware of this step in the federal procurement process until April 2024. At this point, most of the ARPA projects have already begun which makes this a repeat finding. The Town has checked the vendors of any projects that started after the finding notification. The Finance Director has communicated to the departments that administer the grant expenditure that this process needs to be done. The Town has checked the vendors of any projects that started after the original finding notification.

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

  • 575952 2024-001
    Significant Deficiency
  • 575954 2024-003
    Significant Deficiency
  • 575955 2024-004
    Significant Deficiency
  • 575956 2024-002
    Significant Deficiency Repeat
  • 575957 2024-003
    Significant Deficiency
  • 575958 2024-004
    Significant Deficiency
  • 575959 2024-002
    Significant Deficiency Repeat
  • 575960 2024-003
    Significant Deficiency
  • 575961 2024-004
    Significant Deficiency
  • 1152394 2024-001
    Significant Deficiency
  • 1152395 2024-002
    Significant Deficiency Repeat
  • 1152396 2024-003
    Significant Deficiency
  • 1152397 2024-004
    Significant Deficiency
  • 1152398 2024-002
    Significant Deficiency Repeat
  • 1152399 2024-003
    Significant Deficiency
  • 1152400 2024-004
    Significant Deficiency
  • 1152401 2024-002
    Significant Deficiency Repeat
  • 1152402 2024-003
    Significant Deficiency
  • 1152403 2024-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.251 Economic Development Initiative, Community Project Funding, and Miscellaneous Grants $1.00M
84.027 Special Education State Grants Individuals with Disabilities Act $933,351
21.027 Covid-19 Pre-K Expansion $453,809
10.553 National School Lunch Program $306,452
84.010 Title Ia - Basic Disadvantaged Program $262,427
21.027 Covid-19 American Rescue Plan $245,815
84.425 Covid-19 Esser #3 $177,921
10.555 School Breakfast Program $96,812
10.555 Food Donation Program $94,073
84.367 Supporting Effective Instruction $87,237
10.555 Child Nutrition Supply Chain Assistance $65,842
21.027 Covid-19 Maine Recovery and Jobs Plan $61,017
20.600 2024 High Visibility Enforcement and Education $20,686
84.173 Preschool $19,956
84.425 Covid-19 Multilingual Learners Experiencing Homelessness $18,400
84.425 Covid-19 Esser #2 $11,664
20.600 2023 Impaired Driving Enforcement $11,133
20.600 2024 Dre / Fp Training and Call-Out $5,239
10.558 Snap Year 1 $3,265
20.600 2023 Op Hve Cit & Sustained Enforcement $3,083
16.738 Edward Byrne Justice Assistance Grant $2,850
20.600 2023 Dre / Fp Training and Call-Out $2,378
20.600 2023 Hv Distracted Driving Enforcement $1,479
97.067 Homeland Security Grant $1,346
20.600 2024 Distracted Driving Enforcement $1,344
20.500 2023 Speed Enforcement $735