FAC Explorer

Finding 1152394 (2024-001)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2024
Accepted
2025-09-09
Audit: 365875
Organization: Town of Gorham (ME)
Auditor: Runyon Kersteen Ouellette

AI Summary

  • Core Issue: The Town of Gorham lacks a dedicated grant manager, leading to delays in managing and reporting on grants.
  • Impacted Requirements: Timely progress reports and access to the HUD portal were hindered, affecting compliance with grant reporting deadlines.
  • Recommended Follow-Up: Establish a clear process for tracking grant deadlines and consider appointing a grant manager to improve oversight.

Finding Text

Management response/corrective action: The Town of Gorham does not have a grant manager. The Finance Department consists of two staff and are unable to manage all the Town’s grants. The Town was awarded this grant in March 2023, but the grant application was not fully approved by HUD until 2/28/24, due to HUD staff turnover. Until the grant was fully approved, the Town did not have access to the HUD portal to do the progress reports. The Town had trouble accessing the HUD portal which took months of troubleshooting. The Town was in constant contact with HUD in the progress reporting and voucher reimbursement process, so HUD was aware that the reports would be late. The Town will emphasize the importance of filing reports on time and putting the deadlines in their work calendars.

Categories

HUD Housing Programs Cash Management Reporting

Other Findings in this Audit

  • 575952 2024-001
    Significant Deficiency
  • 575953 2024-002
    Significant Deficiency Repeat
  • 575954 2024-003
    Significant Deficiency
  • 575955 2024-004
    Significant Deficiency
  • 575956 2024-002
    Significant Deficiency Repeat
  • 575957 2024-003
    Significant Deficiency
  • 575958 2024-004
    Significant Deficiency
  • 575959 2024-002
    Significant Deficiency Repeat
  • 575960 2024-003
    Significant Deficiency
  • 575961 2024-004
    Significant Deficiency
  • 1152395 2024-002
    Significant Deficiency Repeat
  • 1152396 2024-003
    Significant Deficiency
  • 1152397 2024-004
    Significant Deficiency
  • 1152398 2024-002
    Significant Deficiency Repeat
  • 1152399 2024-003
    Significant Deficiency
  • 1152400 2024-004
    Significant Deficiency
  • 1152401 2024-002
    Significant Deficiency Repeat
  • 1152402 2024-003
    Significant Deficiency
  • 1152403 2024-004
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.251 Economic Development Initiative, Community Project Funding, and Miscellaneous Grants $1.00M
84.027 Special Education State Grants Individuals with Disabilities Act $933,351
21.027 Covid-19 Pre-K Expansion $453,809
10.553 National School Lunch Program $306,452
84.010 Title Ia - Basic Disadvantaged Program $262,427
21.027 Covid-19 American Rescue Plan $245,815
84.425 Covid-19 Esser #3 $177,921
10.555 School Breakfast Program $96,812
10.555 Food Donation Program $94,073
84.367 Supporting Effective Instruction $87,237
10.555 Child Nutrition Supply Chain Assistance $65,842
21.027 Covid-19 Maine Recovery and Jobs Plan $61,017
20.600 2024 High Visibility Enforcement and Education $20,686
84.173 Preschool $19,956
84.425 Covid-19 Multilingual Learners Experiencing Homelessness $18,400
84.425 Covid-19 Esser #2 $11,664
20.600 2023 Impaired Driving Enforcement $11,133
20.600 2024 Dre / Fp Training and Call-Out $5,239
10.558 Snap Year 1 $3,265
20.600 2023 Op Hve Cit & Sustained Enforcement $3,083
16.738 Edward Byrne Justice Assistance Grant $2,850
20.600 2023 Dre / Fp Training and Call-Out $2,378
20.600 2023 Hv Distracted Driving Enforcement $1,479
97.067 Homeland Security Grant $1,346
20.600 2024 Distracted Driving Enforcement $1,344
20.500 2023 Speed Enforcement $735