FAC Explorer

Finding 575629 (2024-003)

Significant Deficiency
Requirement
C
Questioned Costs
-
Year
2024
Accepted
2025-09-04
Audit: 365599
Organization: Newport County Community Mental Health Center, Inc. (RI)
Auditor: Cohnreznick LLP

AI Summary

  • Core Issue: The Center lacks proper management review and approval for cash drawdowns, leading to potential inaccuracies.
  • Impacted Requirements: This deficiency violates federal guidelines under §200.305 and 2 CFR 200.302 and 200.303 regarding fund management.
  • Recommended Follow-Up: Establish written procedures for reviewing and approving all drawdowns to ensure compliance and accuracy.

Finding Text

Finding 2024.003: Cash Management - Significant Deficiency Grantor: U.S. Department of Health and Human Services Federal Program Names: Substance Abuse and Mental Health Services Projects of Regional and National Significance Certified Community Behavioral Health Clinic Expansion Grants Federal Assistance Listing Number: 93.243 and 93.696 Federal Award Identification Number and Year: H79SM087223 - 2024, H79SM086969 - 2024 Criteria In accordance with §200.305, federal payment, grantees and subgrantees that receive grant funds are responsible for maintaining controls regarding the management of federal program funds under the Uniform Guidance in 2 CFR 200.302 and 200.303. Condition The Center's drawdowns did not illustrate review and approval by management. Cause The Center did not have adequate controls to ensure drawdowns were properly approved and such approval is documented. Effect The condition may lead to inaccurate or improper drawdowns. Questioned Costs None Context We selected seven drawdowns for testing of cash management relating to these major programs. We noted there was no formal approval or evidence of review for these drawdowns Identification of Repeat Finding Not a repeat finding. Recommendation The Center should develop written procedures to review all drawdowns that occur in order to ensure accuracy. Views of Responsible Officials and Planned Corrective Actions Management and the Board of Directors agree with the finding and will implement additional controls to ensure there is formal evidence of review being performed.

Corrective Action Plan

Finding 2024.003 – Cash Management Recommendation The Center should develop written procedures to review all drawdowns that occur to ensure accuracy. Not a repeat finding. Action Taken Since September 2023, the Center has implemented weekly grants management reviews with the grants team and key executives. Action items are tracked through meeting agendas, minutes, and NMH’s project management platform, Monday.com. Meetings include invoice approvals for grant-funded expenditures, and review of allocations, payroll dates, and stipends for drawing down calculations. The meetings going forward will document the amounts for federal grants drawdowns and will be logged within Monday.com and through an external verification spreadsheet. Starting May 2025, an updated verification spreadsheet along with an itemized attestation was implemented.

Categories

Cash Management Significant Deficiency

Other Findings in this Audit

  • 575628 2024-002
    Significant Deficiency
  • 575630 2024-002
    Significant Deficiency
  • 575631 2024-003
    Significant Deficiency
  • 575632 2024-002
    Significant Deficiency
  • 575633 2024-003
    Significant Deficiency
  • 1152070 2024-002
    Significant Deficiency
  • 1152071 2024-003
    Significant Deficiency
  • 1152072 2024-002
    Significant Deficiency
  • 1152073 2024-003
    Significant Deficiency
  • 1152074 2024-002
    Significant Deficiency
  • 1152075 2024-003
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.38M
93.696 Certified Community Behavioral Health Clinic Expansion Grants $1.27M
21.023 Emergency Rental Assistance Program $268,283
66.055 Veterans Outreach and Engagement Program $235,481
93.667 Social Services Block Grant $210,376
93.243 Substance Abuse and Mental Health Services Projects of Regional and National Significance $153,026
14.267 Continuum of Care Program $104,094
93.778 Grants to States for Medicaid $102,107
93.829 Section 223 Demonstration Programs to Improve Community Mental Health Services $56,379
93.493 Congressional Directives $48,789
93.958 Block Grants for Community Mental Health Services $44,052
93.959 Block Grants for Prevention and Treatment of Substance Abuse $32,546
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Rhode Island $28,207
14.231 Emergency Solutions Grant Program $2,400