Finding Text
Information on the Federal Program – Department of Education, Student Financial Assistance Cluster, Federal Pell Grant Program, 84.063; Federal Direct Student Loan Program, 84.268.
Program Year – May 1, 2024 – April 30, 2025
Criteria or Specific Requirement – Special Tests and Provisions –
Enrollment Reporting – Under the Pell grant and loan programs,
colleges must complete and return within 30 days the Enrollment
Reporting roster file. Once received, the institution must update for
changes in student status, report the date the enrollment status was
effective, enter the new anticipated completion date and submit the
changes electronically through the batch method or the NSLDS web
site. Institutions are responsible for timely reporting, whether they
report directly or via a third-party servicer. Unless the school
expects to complete its next roster within 60 days, the University
must notify the lender or the guaranty agency within 30 days, if it
discovers that a student who received a loan either did not enroll or
ceased to be enrolled on at least a half-time basis. (Pell, 34 CFR
Section 690.83(b)(2); Direct Loan, 34 CFR Section 685.309(2)(i)).
Condition – Notification of the student status change (graduated,
withdrew, less than half-time) did not reach the NSLDS within the
required timeframe.
Questioned Costs – None – nonmonetary finding
Context – Out of a sample of 19 students from a population of 182
students who had changes in status during the year, NSLDS was
not provided timely notification for five of the student status
changes reviewed. Our sample was not, and was not intended to
be, statistically valid.
Cause – Information between the University and NSLDS was not
updated timely. This could have been a result of the remittance
schedule between the Clearinghouse and NSLDS not being
properly established to allow for timely remittance.
Effect – The status change was ultimately reported correctly to NSLDS
but was not performed timely.
Identification as a Repeat Finding – N/A
Recommendation – We recommend the University ensure the
remittance schedule is properly established to allow for timely
remittance.