Finding Text
Tenant file documentation - Housing Choice Voucher Program - ALN No. 14.871. Criteria or Specific Requirement: The PHA's tenant files should contain the required documentation to support the tenants housing assistance payment. Condition: Thirteen tenant files were tested non-statistically and the following exceptions were found: 1. Two files were found where the housing assistance payment was overpaid. The PHA over paid the landlord by a total of $53 on these two tenants. 2. Five files were found where the tenant income verification was either missing or incomplete. 3. Eleven files were found where rent reasonableness documentation was not in the file. 4. One file was found without a citizenship declaration form. 5. Six files were found with either a missing or incorrect utility allowance calculations. Cause: The PHA is not reviewing its tenant files to make sure all required documentation is present. Effect: The PHA's tenant files are not being properly documented. Questioned Costs: None. Repeat Finding: Not a repeat finding. Recommendation: The PHA should use a file checklist and review the tenant files to make sure all required documentation is present. Response: The PHA will use a file checklist and review tenant file documentation for completeness.