Finding Text
INTERNAL CONTROL - MATERIAL WEAKNESS AND NONCOMPLIANCE COMMUNITY DEVELOPMENT BLOCK GRANTS/ENTITLEMENT GRANTS 14.218 2024-003 - REPORTING Criteria: HUD Quarterly reports are due no later than thirty days after the end of each quarter. Condition: During our testing we noted that three quarterly reports were submitted late as follows: Reporting Period: April 1, 2024 - June 30, 2024/ Due Date: July 30, 2024/ Submission Date: August 23, 2024 Reporting Period: July 1, 2024 - September 30, 2024/ Due Date: October 30, 2024/ Submission Date: January 31, 2025 Reporting Period: October 1, 2024 - December 31, 2024/ Due Date: January 30, 2025/ Submission Date: February 19, 2025 Cause: Reports were not prepared and submitted timely. Effect: The City did not submit the quarterly reports timely. Context: There was turnover during 2024 and there was not adequate cross training in place among the staff to ensure that program reporting deadlines were met. Questioned Costs: None noted. Recommendation: We recommend that the City prepares a listing of required reports and related due dates and designates a manager level employee to monitor the report submission and ensure that reports are submitted in a timely manner.