Finding 571817 (2024-001)

Significant Deficiency Repeat Finding
Requirement
L
Questioned Costs
$1
Year
2024
Accepted
2025-07-23

AI Summary

  • Issue: There were discrepancies between the meals reported and the actual meals provided for reimbursement.
  • Requirements Impacted: The District must accurately track and report free, reduced, and paid meals for reimbursement.
  • Follow-Up: Implement controls to review documentation before submitting claims to prevent future errors.

Finding Text

Condition: Supporting documentation for the monthly food service meals provided did not align with the claims reported for reimbursement by free, reduced, and paid categories. Criteria: The District is required to track free, reduced, and paid meals provided for the child nutrition program for reporting and reimbursement. Cause: The District’s controls did not identify discrepancies between the monthly meals provided and the amounts reported to the Wisconsin Department of Public Instruction for reimbursement. Effect: The District’s reimbursement claims were misstated. Questioned Costs: $406 Recommendation: We recommend that the District establish controls to review claim documentation prior to submission.

Corrective Action Plan

Condition: Supporting documentation for the monthly food service meals provided did not align with the claims reported for reimbursement by free, reduced, and paid categories. Plan: The District will keep physical copies of reports and claims submitted. As students switched categories (free, reduced, and paid), the electronic system failed to keep that in account, leading to discrepancies. Anticipated Date of Completion: The District anticipates completion during the 2024-2025 fiscal year. Name of Contact Person: Nathan Knitt, Director of Business Services

Categories

Questioned Costs Cash Management Reporting School Nutrition Programs

Other Findings in this Audit

  • 571818 2024-001
    Significant Deficiency Repeat
  • 571819 2024-001
    Significant Deficiency Repeat
  • 571820 2024-001
    Significant Deficiency Repeat
  • 571821 2024-001
    Significant Deficiency Repeat
  • 571822 2024-001
    Significant Deficiency Repeat
  • 571823 2024-001
    Significant Deficiency Repeat
  • 1148259 2024-001
    Significant Deficiency Repeat
  • 1148260 2024-001
    Significant Deficiency Repeat
  • 1148261 2024-001
    Significant Deficiency Repeat
  • 1148262 2024-001
    Significant Deficiency Repeat
  • 1148263 2024-001
    Significant Deficiency Repeat
  • 1148264 2024-001
    Significant Deficiency Repeat
  • 1148265 2024-001
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $1.06M
84.027 Special Education Grants to States $697,109
93.778 Medical Assistance Program $492,089
84.010 Title I Grants to Local Educational Agencies $321,043
10.559 Summer Food Service Program for Children $96,993
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $57,692
84.424 Student Support and Academic Enrichment Program $16,164
84.048 Career and Technical Education -- Basic Grants to States $15,456
84.365 English Language Acquisition State Grants $12,048
10.553 School Breakfast Program $7,997
84.173 Special Education Preschool Grants $6,682
10.555 National School Lunch Program $2,555