FAC Explorer

Finding 571693 (2022-009)

Significant Deficiency
Requirement
I
Questioned Costs
-
Year
2022
Accepted
2025-07-21
Audit: 362629
Organization: City of Cortland (NY)
Auditor: Insero & CO CPAS LLP

AI Summary

  • Core Issue: The City failed to document verification that contractors are not debarred or suspended, violating procurement requirements.
  • Impacted Requirements: Compliance with the Capitalization Grants for Clean Water State Revolving Fund regulations is essential to avoid significant deficiencies.
  • Recommended Follow-Up: The City should implement a process to ensure proper documentation of contractor verification to meet compliance standards.

Finding Text

Issue: Noncompliance with Procurement Suspension and Debarment Requirements Classification: Significant Deficiency Federal Agency: Environmental Protection Agency Federal Program: Capitalization Grants for Clean Water State Revolving Fund Assistance Listing Number: 66.458 Pass-Through Agency: NYS Environmental Facilities Corporation Criteria: Under the requirements of the Capitalization Grants for Clean Water State Revolving Funds the City is required to verify that an entity with which it plans to contract is not debarred, suspended, or otherwise excluded. Condition: The City did not document that it verified that entities with which it plans to contract with are not debarred, suspended, or otherwise excluded. Cause: The City was aware of the requirements regarding suspension and debarment but was not aware of the requirement to document verification. Effect or Potential Effect: The City is not in compliance with procurement requirements. Questioned Costs: None. Repeat Finding: This finding is not a repeat finding. Recommendation: We recommend that the City document its verification that contractors are not debarred, suspended, or otherwise excluded. Views of Responsible Officials of the Auditee: The City agrees with the finding.

Corrective Action Plan

Criteria: Under the requirements of the Capitalization Grants for Clean Water State Revolving Funds (ALN #66.458) the City is required to verify that an entity with which it plans to contract is not debarred, suspended, or otherwise excluded. Condition: The City did not document that it verified that entities with which it plans to contract with are not debarred, suspended, or otherwise excluded. Cause: The City was aware of the requirements regarding suspension and debarment but was not aware of the requirement to document verification. Effect: The City is not in compliance with procurement requirements. Repeat Finding: This is not a repeat finding. Questioned Costs: None Recommendation: We recommend that the City document its verification that contractors are not debarred, suspended, or otherwise excluded. Response: The City agrees with the finding. Corrective Action Plan: The City will document that it has verified that contractors are not debarred, suspended, or otherwise excluded. Completion Date: June 30, 2025 Responsible Contact Person: Elizabeth Greenwood, Director of Administration & Finance City of Cortland, 25 Court Street, Cortland, NY 13045 (607) 758-8373

Categories

Procurement, Suspension & Debarment

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
66.458 Clean Water State Revolving Fund $839,240
21.027 Coronavirus State and Local Fiscal Recovery Funds $355,154
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $50,785
97.044 Assistance to Firefighters Grant $47,619
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $12,454
16.554 National Criminal History Improvement Program (nchip) $10,000
93.568 Low-Income Home Energy Assistance $7,242
16.607 Bulletproof Vest Partnership Program $4,993
20.600 State and Community Highway Safety $4,863
97.067 Homeland Security Grant Program $2,665