Criteria: Under the requirements of the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF) program as codified in 31 CFR Part 35 Subpart A, recipients are required to provide periodic reports providing detailed accounting of the use of funds, modifications to a State or Territory's tax revenue sources, and such other information as may be required (31 CFR 35.4(c)). Under this same requirement, non-entitlement units of local government were required to submit a Project and Expenditure Report (the Report) by April 30, 2022 and then annually thereafter.
Cause/Condition: The City did not have a method to accurately track the related expenditures for reporting. Therefore, the City did not file one of one Reports.
Effect: The entity is not in compliance with federal regulations regarding reporting.
Questioned Costs: None.
Context: The City was aware of the reporting requirement prior to the single audit, however, they were not able to accurately and appropriately certify the report.
Recommendation: We recommend the City ensure all required reports are filed, and filed in a timely manner. In addition, we recommend the City completes and files the required Report as soon as practicable.
Response: The City agrees with the finding and has already implemented a detailed tracking guide and is prepared to meet future reporting requirements for this funding.
Corrective Action Plan: Expenses to date were reconciled in late July 2023. In addition, Common Council adopted an allocation plan for remaining funds in August 2023 to help direct and track remaining projects utilizing American Rescue Plan Act funds. Common Council will receive updated reporting on American Rescue Plan Act funds at a minimum of twice per year.
Anticipated Completed Date: April 15, 2024.
Responsible Contact Person:
Elizabeth Greenwood, Director of Administration & Finance
City of Cortland, 25 Court Street, Cortland, NY 13045
(607) 758-8373