Finding Text
Eligibility: Clarification of Eligibility and Proper Documentation
U.S. Department of Health and Human Services
No. 93.558 – Temporary Assistance for Needy Families
Grant Period Year Ended June 30, 2024
Criteria: The Work for Success program eligibility requirements were not consistent with the program guidelines set by the Kansas Department for Children and Families (DCF). The applications filled out by the program’s participants were inaccurate but no documentation was noted for the inaccuracy. Applications were not kept or signed for some of the participants.
Condition and Context: The Organization thought the granting agency allowed 18-24 year olds involved in the juvenile or foster care system but no documentation of this could be obtained and a DCF representative did not know about this exception to the eligibility of the program. Some applications were filled out incorrectly by the participant that was discovered by the manager but no documentation was noted so the participant appears to be ineligible for the program. Some applications could not be found or were not signed.
Cause: The Organization could not provide sufficient documentation to verify the eligibility of all participants receiving services.
Effect: Four out of the 12 months were tested which included 87 participants. Two participants were the ages 18-24 and involved in the juvenile or foster care system but does not appear to be eligible for the program. Three participants appeared to be ineligible according to their application but the Organization determined they were eligible and the application was
incorrectly filled out but no documentation of this could be obtained. Two applications could not be found. One application was not signed for self-attestation and employee review.
Recommendation: We recommend the Organization work with DCF to obtain the proper knowledge of who is eligible under this grant program. We also recommend there be a proper documentation process when applications are filled out incorrectly. Applications need to be signed and kept for the proper retention period.
Management Response: Policies are being implemented to ensure appropriate eligibility to the program and proper documentation of each application, see corrective action plan.